If you want to print multiple documents from a single mail merge, you can do this easily in Microsoft Word. It takes a bit of extra work to register the data source, but once it’s set up, you can use it again and again in Word.
The first step is to select a document type (letters, envelopes, labels, or emails). Once you’ve chosen a document type, the Mail Merge Wizard opens on the right side of your screen and walks you through the process step by step.
Next, the Mail Merge Wizard asks you to connect the data source to the main document. Typically, this means setting up an Excel spreadsheet or Access database.
Once your data source is set up, you can start inserting the address blocks and greeting lines. These are groups of merge fields that make up each address and greeting line in a letter.
When you insert a group of merge fields, the Mail Merge Wizard displays a preview of how the document will look, and you can change the format or insert a new field before printing. If you don’t need to insert all the merge fields, simply leave them empty and click OK.
The Mail Merge Wizard also lets you edit each individual document after the document has been merged. This is great if you’re not satisfied with how it looks and you need to make some changes.
When you’re done, the Mail Merge Wizard will ask you to save your document. If you do, it will retain the connection to your data source and be available for future use.
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